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Specialist care home admin software company, CoolCare, has enhanced their innovative platform to assist care homes to manage staff vacancies. The new feature has been made available to all CoolCare customers as part of their monthly subscription for no additional cost.

Explaining why CoolCare decided to develop this new feature, Managing Director, Fiona Hale, said:

  “CoolCare could see the challenge that filling staff vacancies presented our customers after the pandemic.  There are so many moving pieces in care home recruitment that even getting clarity on what staff vacancies there are is challenging and time consuming – let alone tracking applicants.

 At CoolCare, our products and services at all times aim to increase care home admin efficiency so this was an obvious area calling out for our help.  The new recruitment software feature will save our customers a lot of time and improve the quality of their recruitment processes, meaning they are able to secure the best candidates.”

Linking in with the provider’s electronic rotas, the new recruitment management feature identifies current and future staffing gaps.  CoolCare encourages collaborative working, so those responsible for recruitment, whether in the home or at head office can therefore keep on track and effectively plan for vacancy filling, giving as much lead time as possible to fill gaps.

Once a vacancy is created, all the information regarding that vacancy can then be managed in one place.  The system intuitively tracks applicants and progress from initial application through to onboarding of the new staff member. Where applicants apply for multiple positions, these can easily be assigned to multiple vacancies.   Converting an applicant into a staff member is then as easy as a click of a button, pulling all the information captured during recruitment onto their file, thereby reducing duplication of data entry and saving valuable time.


For more information or comment, please contact Fiona Hale on 01133853870 or

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